Privacy Notice — Kite Consulting

Privacy Notice

Last updated: 16 August 2026

1. About this Privacy Notice

Kite Consulting is a trading name of Rowan and Kite Ltd, a company registered in England and Wales under company number 17338398.

Our registered office is:

C/O Acclaimed Accounting Suite 2

41-42 Shrivenham Hundred Business Park

Majors Road

Watchfield

United Kingdom

SN6 8TZ

In this Privacy Notice, “Kite Consulting”, “Kite”, “we”, “us” and “our” refer to Rowan and Kite Ltd.

We are the data controller responsible for the personal information we collect and use through this website and in connection with enquiries made through it.

ICO registration reference: ZC212053

We take your privacy seriously. This Privacy Notice explains what personal information we collect, how we use it, who we may share it with, how long we keep it and the rights you have in relation to your personal information.

If you have any questions about this Privacy Notice or how we handle your personal information, please contact us at [email protected].

2. What personal information do we collect?

The information we collect depends on how you interact with us.

Information you provide to us

If you contact us through the website, contact form, email or other means, we may collect information such as:

your name;
your organisation and job title;
your email address;
your telephone number;
information about your business;
information about your HR requirements or the services you are interested in; and
any other information you choose to provide as part of your enquiry or correspondence with us.

Please do not provide sensitive personal information about yourself or anyone else through the website unless it is necessary for your enquiry.

Information collected automatically

When you visit our website, certain technical information may be collected automatically by the website and the services supporting it.

This may include information such as your IP address, browser type, device type, operating system and information relating to your visit.

We use this information primarily for the operation, security and technical performance of the website.

Our website is hosted by Squarespace and our domain and web traffic are managed through Cloudflare. Cloudflare's proxy service sits between visitors and the Squarespace-hosted website and can process technical information associated with website requests as part of providing its infrastructure, security and traffic-management services. Cloudflare explains that proxied web traffic is routed through its network rather than directly to the origin service. (Cloudflare Docs)

3. How we use your personal information

We may use personal information for the following purposes:

Responding to enquiries

To respond to enquiries submitted through our website or otherwise sent to us, and to discuss how we may be able to help you.

Providing our services

If you become a client, we may use relevant information to provide and administer our HR consultancy services and communicate with you about those services.

Managing business relationships

To communicate with prospective and existing clients and maintain appropriate business records.

Business administration

To manage our business, including accounting, invoicing, record keeping, insurance and obtaining professional advice where necessary.

Legal and regulatory requirements

To comply with legal, regulatory or professional obligations where we are required to do so.

Website operation and security

To operate, maintain and protect our website and help identify and address technical or security issues.

4. Our lawful bases for processing

We will only process your personal information where we have a lawful basis to do so.

Depending on the circumstances, this may include:

Legitimate interests

We may process personal information where this is necessary for our legitimate business interests, provided that those interests are not overridden by your rights and interests.

Examples include responding to business enquiries, managing business relationships, maintaining business records and operating and securing our website.

Contract

Where you engage us to provide services, we may process your personal information where this is necessary to enter into or perform our contract with you.

Legal obligation

We may process personal information where this is necessary for us to comply with a legal or regulatory obligation.

Consent

In circumstances where consent is required, we will ask for your consent before processing your personal information for that purpose.

Where we rely on consent, you can withdraw it at any time.

5. Where do we obtain your information?

We generally collect personal information directly from you.

For example, you may provide information when you:

complete our contact form;
email us;
telephone us;
request information about our services; or
engage us to provide services.

We may also obtain business contact information from publicly available sources where this is appropriate and lawful.

6. Who do we share your information with?

We do not sell your personal information.

We may share personal information where necessary with organisations that provide services to us or help us operate our business.

These may include:

Squarespace, as our website hosting provider;
Cloudflare, in connection with our domain, DNS, web traffic management and security;
IT and software providers;
accounting and bookkeeping providers;
professional advisers, such as accountants, lawyers or insurers; and
government, regulatory or law-enforcement bodies where we are required or permitted by law to do so.

We will only share personal information where there is an appropriate lawful basis for doing so.

Where a third party processes personal information on our behalf, we will take appropriate steps to ensure that the information is handled securely and in accordance with applicable data protection requirements.

7. International transfers

Some of the technology and service providers we use may process information outside the United Kingdom.

Where personal information is transferred outside the UK, we will ensure that appropriate safeguards are in place as required by applicable data protection law.

The international processing arrangements of third-party providers such as Squarespace and Cloudflare are governed by their own privacy and data-processing arrangements.

8. How long do we keep your personal information?

We will only retain personal information for as long as we reasonably need it for the purpose for which it was collected, including where necessary to meet legal, accounting, regulatory or insurance requirements.

For example:

Website enquiries: We will normally retain information for as long as necessary to respond to and manage the enquiry and for a reasonable period afterwards.
Prospective client information: We will retain relevant information for as long as reasonably necessary to manage the potential business relationship.
Client information: Where you engage us, information will generally be retained for the duration of the engagement and for an appropriate period afterwards.
Financial and accounting records: These will be retained for the period required by applicable legal and accounting requirements.

Retention periods may vary depending on the nature of the information and the circumstances.

When information is no longer required, we will securely delete it or otherwise dispose of it appropriately.

9. Your data protection rights

Under applicable data protection law, you may have the right to:

ask us for access to the personal information we hold about you;
ask us to correct inaccurate or incomplete information;
ask us to delete your personal information in certain circumstances;
ask us to restrict how we use your personal information in certain circumstances;
object to certain processing;
ask for your personal information to be transferred to another organisation in certain circumstances; and
withdraw consent where we rely on consent as our lawful basis for processing.

These rights are subject to certain legal conditions and exemptions.

If you would like to exercise any of these rights, please contact us at [email protected].

We may need to ask you for information to verify your identity before responding to your request.

10. Cookies

Our website uses cookies and similar technologies.

Some cookies are necessary for Squarespace to operate and securely provide the website. These necessary cookies do not require consent.

We have not enabled Google Analytics, advertising cookies or social-media tracking on the website.

We also do not currently use the website for behavioural advertising or profiling.

For further information about the cookies used by the website and how to manage them, please see our Cookie Notice.

If we introduce non-essential cookies or similar technologies in the future, we will update our Cookie Notice and, where required, ask for your consent before using them.

The ICO requires websites to explain what cookies are used for and obtain consent for cookies that are not strictly necessary. (ICO)

11. Security

We take reasonable and appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.

Our website is hosted by Squarespace and our web traffic is managed through Cloudflare, providing additional infrastructure and security services.

However, no transmission of information over the internet can be guaranteed to be completely secure.

12. Third-party websites

Our website may contain links to third-party websites in the future.

Where this occurs, we are not responsible for the privacy practices, security or content of those websites.

You should review the privacy notice of any third-party website you visit.

13. Complaints

If you have concerns about how we have handled your personal information, please contact us in the first instance at:

[email protected]

We would welcome the opportunity to understand and resolve your concerns.

You also have the right to complain to the Information Commissioner's Office (ICO) if you believe that your personal information has not been handled appropriately.

You can find information about making a complaint on the ICO website:

Information Commissioner's Office

14. Changes to this Privacy Notice

We may update this Privacy Notice from time to time to reflect changes to our business, website, technology or legal requirements.

The latest version will always be published on this page.

We recommend checking this page periodically for updates.

15. Contact us

If you have any questions about this Privacy Notice or how we handle personal information, please contact:

Kite Consulting: A trading name of Rowan and Kite Ltd

Email: [email protected]

Registered office: